Welcome to 9K Policies

Purpose of policy

9k Secure Ltd (the Employer) takes health and safety issues seriously and is committed to protecting the health and safety of its staff and all those affected by its business activities and attending its premises. This policy is intended to help the Employer achieve this by clarifying who is responsible for health and safety matters and what those responsibilities are.

This is a statement of policy only and does not form part of your contract of employment. This policy may be amended at any time by the Employer in its absolute discretion. The Employer will review this policy at regular intervals to ensure that it is achieving its aims effectively.

Who is responsible for workplace health and safety?

The senior person responsible for Health and Safety and ensuring compliance with this policy is the Director and Centre Manager James Appiah. Whilst Health and Safety is an ongoing and dynamic assessment, this policy must be formally reviewed every 12 months (see footnote for next review date). 

Achieving a healthy and safe workplace is a collective task shared between the Employer and staff. This policy and the rules contained in it apply to all staff of the Employer, irrespective of seniority, tenure and working hours, including the director and employees, consultants, and contractors, casual or agency staff, trainees, homeworkers, and fixed-term staff. Specific responsibilities of staff are set out in the section headed “Responsibilities of all staff” below.

Director responsibilities

The Director is responsible for:

  • Taking reasonable steps to safeguard the health and safety of staff, people affected by the Employer’s business activities and of people visiting its premises.
  • Identifying health and safety risks and finding ways to manage or overcome them.
  • Providing a safe and healthy place of work and safe entry and exit arrangements, including during an emergency.
  • Providing and maintaining safe working areas, equipment, and systems and, where necessary, appropriate protective clothing.
  • Providing safe arrangements for the use, handling, storage and transport of articles and substances.
  • Providing adequate information, instruction, training, and supervision to enable all staff to do their work safely, to avoid hazards and to contribute positively to their own
  • Ensuring any health and safety representatives receive appropriate training to carry out their functions effectively.
  • Providing a health and safety induction and appropriate safety training to your role, including:
    • Manual handling.
    • Control of substances hazardous to health (COSHH).
    • The use of personal protective equipment (PPE).
  • Promoting effective communication and consultation between the Employer and staff concerning health and safety matters and will consult with staff directly relating to health and safety.
  • If an epidemic or pandemic alert is issued, providing instructions, arrangements and advice to staff as to the organisation of business operations and steps to be taken to minimise the risk of infection
  • Regularly monitoring and reviewing the management of health and safety at work, making any necessary changes, and bringing those to the attention of all staff.

 

Yasir Mohiuddin and James Appiah have overall responsibility for health and safety and James Appiah is the Principal Health and Safety Officer with day-to-day responsibility for health and safety matters.

Any concerns about health and safety matters should be notified to the Principal Health and Safety Officer.

Responsibilities of all staff (General staff responsibilities)

All staff must:

  • Take reasonable care for their own health and safety and that of others who may be affected by their acts or omissions.
  • Co-operate with the Principal Health and Safety Officer and the Employer generally to enable compliance with health and safety duties and requirements. Comply with any health and safety instructions and rules, including instructions on the safe use of equipment.
  • Keep health and safety issues in the front of their minds and take personal responsibility for the health and safety implications of their own acts and omissions.
  • Keep the workplace tidy and hazard-free.
  • Report all health and safety concerns to the Principal Health and Safety Officer promptly, including any potential risk, hazard, or malfunction of equipment, however minor or trivial it may seem; and
  • Co-operate in the Employer’s investigation of any incident or accident which either has led to injury or which could have led to injury, in the Employer’s opinion.

Staff responsibilities relating to equipment

All staff must:

  1. Use equipment as directed by any instructions given by representatives of management or contained in any written operating manual or instructions for use and any relevant training.
  2. Report any fault with damage to or concern about any equipment (including health and safety equipment) or its use to the Principal Health and Safety Officer, who is responsible for maintenance and safety of equipment.
  3. Ensure that health and safety equipment is not interfered with; and
  4. Not attempt to repair equipment unless suitably trained and authorised.

Staff responsibilities relating to accidents and first aid

All staff must:

  1. Promptly report any accident at work involving personal injury, however trivial, to the Principal Health and Safety Officer so that details can be recorded in the Accident Book and cooperate in any associated investigation.
  2. Familiarise themselves with the details of first aid facilities and trained first aiders, which are available from the Principal Health and Safety Officer.
  3. If an accident occurs, ask for the duty first aider, giving name, location, and brief details of the problem.
  4. The Principal Health and Safety Officer is responsible for investigating any injuries or work-related disease, preparing, and keeping accident records, and for submitting reports under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR), where required.

Risk Assessments, Hazardous Substances, Display Screen Equipment and Manual Handling

Risk assessments are quite simply, a careful examination of what in the workplace could cause harm to people. The Employer will assess any risks and consider measures to best minimise any risk. The Employer will carry out general workplace risk assessments when required or as reasonably requested by staff. Managers must ensure that any necessary risk assessments take place, and the resulting recommendations are implemented. The Principal Health and Safety Officer is responsible for workplace risk assessments and any measures to control risks.

The use of hazardous substances at work will be avoided where possible and less hazardous alternatives will be used where available. Training on the control of substances hazardous to health (COSHH) will be provided where required.

Personal Protective Equipment (PPE) is provided where risks cannot be otherwise effectively controlled.

Staff who use a computer for prolonged periods of time should try, where possible to organise short breaks every few hours away from the computer screen but may request a workstation assessment and/or an eye test by an optician by contacting the Principal Health and Safety Officer. The Principal Health and Safety Officer will then provide you with more details and decide if you would like to proceed. Guidance on the use of display screen equipment can also be obtained from the Principal Health and Safety Officer.

Guidance on manual handling (for example, lifting and carrying heavy objects) can be obtained from the Principal Health and Safety Officer and where necessary training will be provided by the Employer, but the Employer will try to minimise or avoid the need for manual handling where there is a risk of injury.

Non-compliance with Health and Safety Rules

Any breach of health and safety rules or failure to comply with this policy will be taken very seriously and is likely to result in disciplinary action against the offender, in accordance with the Employer’s disciplinary policy, up to and including immediate dismissal.

Health and Safety Checklist

Course ID ________

The below checklist will be applied prior to the delivery of every training course (requirement of SIA). Whilst the venue may remain much the same, the purpose of this checklist is to learn any lessons from previous courses and to implement actions to mitigate any risks / hazards as identified. Numbers of learners as well as experience and capabilities can vary vastly, which is why it is imperative to assess risks based on all available information and factors and potential differentiation.

Venue and delivery requirements for practical skills training and assessment

(physical intervention and conflict management)

Size and suitability of training rooms are safe to demonstrate techniques? (an unobstructed area of approximately 2 x 2 metres per person, including trainer, provides the necessary room for movement and activity, maximum class size of 12, plus trainer, needs a floor area of approximately 52 square metres.

Each course needs a minimum of 3 participants to deliver the practical skills for physical interventions effectively.

Response:

No of learners on course ____ / actual measurement of room _____ Suitability for practical skills training and assessment? YES / NO

Staff with first aid at work qualifications during physical skills training ACCESSIBLE? YES MANDATORY name and role of staff member ______________

The following safety equipment will be available at the training venue YES / NO?

  • a BS 8599-1:2019 approved first aid kit
  • ice packs
  • access to water and a telephone

Have all obstructions been removed? YES / NO

Have all potential trip hazards been removed?  YES / NO

Is the lighting sufficient and appropriate for the delivery of physical training? YES / NO

Is there sufficient ventilation at the training venue? YES / NO

Is the venue free of unreasonable noise pollution which may distract learners, both for physical training and examination procedures? YES / NO

Have all electrical cables and devices been checked to ensure they are both safe and where necessary, disconnected and safely stored? YES / NO

Suitable fire safety equipment (hose / extinguisher / blanket) available and staff, learners aware of their location? YES / NO

STAIRCASE:

A minimum of 3 stairs must be available for the demonstration, practice, and assessment of escorting an individual up and downstairs. It is imperative to apply the same standard of risk assessment including the above checklist to this environment. Has the above checklist been applied to the staircase? YES / NO

LEARNER REQUIREMENTS

Learner requirements for physical intervention practical skills training must be explained to all learners:

  • that physical activity will be involved, and that this carries risks
  • the expected standards of behaviour
  • what they should wear
  • what they should do if they have any concerns about their health or fitness regarding this training.

All learners informed of above and have completed and signed a declaration to say that they are fit to take part in practical skills training? YES / NO

FINALLY, all learners made aware to call out in the event of an issue such as an injury, ailment, pain or any other risk, in order that physical training cease in order for the trainer to assess the situation? YES / NO

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